Instructors need at least 3 WEEKS notice before they write your letter, but more time is better. Please send multiple reminders as the deadline approaches.
You should use the
letter Writing Service through the UCI Career Center
List of the items to be sent electronically as well as in hard copy to the instructor, and please include ALL the information requested.
1)Personal statement for graduate school & scholarships/fellowships.
2)A resume/c.v. Provide complete information, abbreviations should be spelled out.
3)A copy of your transcript. An unofficial one is okay.
4)List of courses you took with the instructor. Some instructors require you to have taken at least two courses with them. Provide the quarter and your grade for the course.
5)If you wrote research papers for the instructor's classes, provide her with the titles of the papers. Write a note about the topic(s) in the classes that interested you the most, and remind her of particular contributions and perspectives you brought to the class discussion.
6)Your test score(s) for graduate school applicants.
7)If you are applying for a very specialized kind of grad school, you can give the instructor a one page hard copy of info on the grad program/fellowship/scholarship from their catalog or web site. For those seeking employment, please provide a brief job description.
8)List of graduate schools where you will apply and their deadlines.
9)Please e-mail a list with complete addresses of the schools or places of employment where you want letters to be sent.
10)Put a note on the front of the package with the deadline for mailing your letter.
11)If there are FORMS that need to be sent with the letter, fill them out carefully:
a) Double check the form and provide your SIGNATURE (a requirement of every form).
b) Check the box that states “I hereby waive my right of access to this recommendation” or some such similar statement.
c) Also, type / print ALL the instructor's information on the form as well (leave the evaluations section blank for the instructor to fill out).