Useful Definitions and Tips
eSOC Manual: general instructions on how to use eSOC (Electronic Schedule Of Classes); definitions of ‘type of instruction’, ‘restrictions’, ‘modes’ and all fields in the program.
Classroom Scheduling Modules: a standardized, recommended scheduling module, pre-defined by the Registrar and designed to maximize the use of general classrooms. View the table on the Registrar's website.
Classroom Scheduling Policy: www.reg.uci.edu/addl/campus/scheduling.html
Comments (Schedule of Classes): specific statements pertaining to an individual or a group of courses published in the on-line Schedule of Classes. In between the Build Phase and Proofing Round, comments must be reviewed and, if necessary, updated, to make sure that they convey the correct information. Statements of an advisory nature will not be posted. Try to avoid using dates that need to be updated quarterly, unless you need to specify when restrictions will be lifted. Example: “Submissions are due week 9 of the quarter.”
Comment changes/updates are sent to Priscilla Nguyen.
Course Enrollment History tool: www.reg.uci.edu/perl/EnrollHist.pl to review previous course titles. If the course is the same content and title as a previous course, use the same 19 character title. This is imperative for students retaking the course (if they had a C- or lower previously) and/or to make sure students do not retake the same course content accidentally because the title is slightly different.
Cross-Listed Courses: scheduling information between cross-listed courses should be identical, up to and including course credit approvals (e.g., a course approved for upper-division writing may not be cross-listed with a course that has not been approved). Prerequisites may vary under certain conditions. A total of 4 classes may cross-list with each other. Permanent cross-lists must always be cross-listed. See the Academic Senate guidelines on cross-listing for more information.
*All topics vary cross-lists must be submitted to Whitney Young for approval before being sent to the registrar and prior to being added in the SOC. The registrar will remove all cross-listed classes that do not met the approved SOC guidelines for cross-listed classes.
General Assignment Classrooms (GACs): classes requesting GACs must be entered in eSOC with the correct days and times with the building and room fields listing TBA. Contact Priscilla Nguyen to request or update GACs by the registrar deadline for the room to appear in your SOC. Classroom & Building Descriptions
Linkages: coding that establishes a "connection" between a designated set of course codes, which is used to help specify enrollment needs. Linkages are defined by the department scheduler on the printed copy of their schedule, which is submitted at the end of the Proofing Round; use a bracket ‘]’ to show which sets of course codes need to be linked. There are three types of linkages:
(a.) Co-Link – ensures that a student enrolls in both a lecture and a discussion (if the discussion is not optional). A co-link cannot be created after enrollment starts. A co-link also gives students options if one course of a section is full.
(b.) Sub-link – for courses that have more than one section (e.g., language courses where multiple sections are offered for a given level of study). This ensures that a student cannot enroll in more than one section of the same course. A sub-link can be created after enrollment starts. A sub-link can also be used to link a lecture and discussion together when the discussion is optional.
(c.) Multi-link – for courses that have multiple seminars and multiple labs so students can choose one seminar and one lab and get credit. This feature cannot handle the waitlist function.
*If you cancel discussion sections, you need to contact Priscilla Nguyen (and for any linkage modification) to remove the linkage from the lecture, otherwise students will not be able to enroll in the lecture. It will show that they are tentatively enrolled until they enroll in the discussion, and then drop them.
Max Capacity: Maximum number of students allowed to enroll in a course via WebReg. Checking Max Caps ensures that the total number of seats in all discussion sections add up to equal the total number of seats available in the corresponding lecture.
New Only Reserved Capacity (NORCAP) (Humanities refers to it as NORs): used mainly in the fall quarter to reserve space for new freshmen and new transfer students while continuing students enroll. A student is considered new if the term they are enrolling in is their first term at UCI. This feature can be modified during enrollment as needed, but needs to be set up before enrollment begins to be effective. All NORCAPS must be balanced: if you have a cap of 20 in a lecture, the corresponding discussions must have a total of 20 spaces available as well.
Policy on Room Assignment: Registrar policy on when room requests can be made. For more information, please go to www.reg.uci.edu/addl/campus/scheduling.html
Prerequisite Checks: three types are employed at UCI, for more information about Prerequisite Checks: www.reg.uci.edu/faculty-staff/prerequisitechecks.html
Academic units are responsible for activating/deactivating prerequisite checking each term. When departments select CAP from the drop-down menu and update their classes in eSOC, their prerequisite links will appear in the searchable SOC. These links direct students to the Course Prerequisites page.
- Check prereqs on file and notify Priscilla Nguyen in the Registrar’s Office of any changes (copy to Brittney Pinney)
- Currently eSOC does not interface with CIM, although this should change within the next few years
- Activating Prerequisites can and should be done during the Build Phase (internal School deadline).
Priority Rooms: departments are assigned first or second priority in a given room or rooms, to be used during the Build Phase. Once the Build Phase closes, priority belongs to no single department; all available time slots are opened up to the whole campus, and are assigned at the discretion of the Registrar’s Office. It is in the best interest of departments to maximize usage of their priority rooms to the fullest as priority room assignments are evaluated periodically by the Registrar and can/will be reassigned if they are not being used effectively.
Restrictions: limits placed on classes to control enrollment. Only restrictions that have been approved and are stated explicitly in the course description in the General Catalogue may be used.
Waitlist Option: www.reg.uci.edu/faculty-staff/waitlist.html
- Courses with a restriction of “priority may be given to XXXX majors” may have the L restriction activated on a quarterly basis as needed—such restrictions may be removed after majors have enrolled. The department is responsible for monitoring such restrictions.
- Activating Restrictions can and should be done during the Build Phase (internal School deadline).
- See the eSOC Manual link for restriction definitions.