Research Development
- Quick Guide to Extramural Funding
This guide will introduce you to the support staff and resources
available to:
- Assist you through UCI’s internal review process
for extramural funding
- Increase the competitiveness of your grant or fellowship
application to an external funding agency or foundation
The Office of Research Development has significant experience
in grant application development and offers support to faculty,
administrators, post-doctoral fellows, and graduate students
by:
- Identifying and communicating extramural funding opportunities
- Reviewing project or proposal content
- Editing final proposals
- Assisting with budgets
- Coordinating institutional approvals
Please utilize this guide as you seek to secure funds for
your important humanistic work.
RESEARCH DEVELOPMENT CONTACTS:
Dr. Suzy Beemer, Associate Director of Research Development,
provides consultation about your project, reviews your narrative
proposal, and offers suggestions to make your application
more competitive.
Peggie Winters, Contract & Grant Analyst, ensures that
your application meets all requirements and that your project
budget is appropriate and justified.
PLANNING
- Make efforts to identify multiple sources of funding and
submit your proposal to more than one agency, if allowed.
- Contact the funding agency to discuss your proposal well
in advance of submission. Consult the agency website or ask
to speak with a member of the program staff. Be sure to obtain
the most recent guidelines and application forms.
- Prepare a clear, well organized proposal, following application
guidelines. Agency guidelines are organized according to
the topics that need to be addressed. Since reviewers
must make sure that each proposal addresses each of these
topics, it is usually helpful to organize your proposal around
them.
- Seek advice from experienced colleagues and allow enough
time for your proposal to be read and revised internally. Suzy
Beemer (sbeemer@uci.edu; x43113) can also review your proposal.
CONTACTS
- Inform your Department Chair and Manager of your intent
to submit a proposal and to request Research Leave or cost-sharing,
if needed. Provide a timeline for proposal components
and the funding agency due date.
- Contact Susan Bertram at sbertram@uci.edu; x41720) to plan
a Research Leave.
- Secure approval of the Institutional Review Board (IRB)
if your research project involves Human Subjects. In
Humanities, this usually is in the form of interviews and/or
testing of students or members of the community. (www.rgs.uci.edu/ora/rp/hrpp/faq.htm.)
- Contact Marjorie Beale at mabeale@uci.edu; x48171 prior
to contacting a foundation. UCI Foundation Relations coordinates
proposal submission to private foundations for the entire
campus.
APPLICATION REQUIREMENTS
- Peggie Winters can review the specific proposal requirements
and assist you with any questions regarding the funding agency
guidelines and institutional approvals. Contact Peggie at
pwinters@uci.edu; x49735 and provide a web link to the program
announcement.
BUDGET
- Peggie can also draft a budget for you. Send her
an email listing the project personnel and the initial amount
you would like to allocate for supplies and materials, equipment,
and travel. She can provide a detailed explanation
of the cost estimation methods used in preparing the budget
and work with you until you approve the final budget.
REQUIRED FORMS
- Prior to submission to the external funding agency, proposals
should be submitted for institutional review using the Administrative
Approval form (AA form). The AA form certifies that
the information in the proposal is accurate pertaining to
regulatory and campus review requirements.
- Peggie Winters (pwinters@uci.edu;x 49735) can help you
ensure that the AA form is routed for these required signatures:
Principal Investigator/Faculty Sponsor
Department Chair
Dean of Humanities [Allow 2 days for the Dean’s
Review]
- Additional forms, such as financial disclosure (Statement
of Economic Interest), may be required.
INSTITUTIONAL APPROVALS
- Proposals should be approved by Sponsored Projects Administration
(SPA-UT 380) prior to submission to the external funding
agency. Allow 3 to 7 days for SPA review.
- Applications to foundations should be approved by Foundation
Relations (FR-UT 860) prior to submitting to SPA. Allow
2 days for FR review.
- Peggie Winters (pwinters@uci.edu; x49735) can provide instructions
to the PI and/or department of the required documents to
submit for institutional approval.
FINAL COPIES AND MAILING
- Preparing final copies and mailing of the proposal to the
external funding agency are the responsibility of the PI
and/or department.
POST AWARD ADMINISTRATION
- In many cases, SPA is the official office of record and
will be notified by the agency if a proposal is funded. In
some cases, the PI will be notified by the external agency
directly.
- SPA will notify the School and PI of the award and will
setup an account number for the grant. If you have
been notified personally, you should contact your department
manager to set up an account through SPA so that you may
be paid through the university.
PI should contact the department manager for all post-award actions
including grant-related hires, payroll, expense spending and
monitoring, compliance, no-cost extensions, and award closeout. |
