About the School

Departments & Programs

Centers

Calendar of Events

Faculty

Undergraduate Program

Graduate Program

Administration

Alumni & Friends

In the Community

Home

Resources and Planning

What We Do:

Who Do I Go To For Information On . . .

New Faculty – Startup Funds
Startup funds are allocated from the Dean’s Office (Steve Akiyama x48038)
Use of the funds is coordinated through your Department Manager.  If you need to know the available balance of your startup funds, check w/ your Department Manager or bookkeeper.

Contract and Grant Proposals
All contract and grant proposals should be coordinated through Becky Baugh (Dean’s Office, x41720) and should be reviewed by your Chair/Director and department manager prior to being submitted to the agency.  Becky makes sure the proposals are reviewed by the appropriate individuals in the Dean’s Office for budgetary and other School approvals.  Contract and grant proposals frequently need to pass through the campus Sponsored Projects Administration office prior to submission to the granting agency, so it is best to be sure that you coordinate with the Dean’s Office when preparing your grant proposal to ensure it receives the appropriate approvals and meets the required deadlines for submission.  You may also wish to contact Paul Lekutai at x44315 in the Dean’s Office if you need assistance in putting together a grant proposal.  If you have questions about post-award administration of a grant, please contact Paul Lekutai at x44315.

Because many grants available to humanists do not cover the full faculty salary, it is important to make sure that you have accumulated sufficient sabbatical credits to augment the grant, or have applied for multiple grants so that you minimize the chances of a gap between the amount of the grant and your academic salary.  Please work with your department manager if you are applying for an award to ensure that your compensation while on leave is planned for. 

Budgeting, Allocations, Financial Reporting, Financial Systems
If you have questions about budgeted allocations for your research, setup, or available balance of funds, your Department Manager should be your first point of contact.  He/she will coordinate with the appropriate individuals in the Dean’s Office to answer your questions in most cases.  However, a listing of general assignments in the Dean’s Office Resources and Planning area is provided above should you need to contact the Dean’s Office directly for information.

Payroll and Purchasing
Questions regarding payroll or purchasing should be directed to your Department Manager.

Reimbursements (excluding travel)
Receipts for work-related items up to $500 (including tax and shipping) per vendor per day can be reimbursed.  Please attach receipts to a request for reimbursement form for submission to your Department’s business office.  Receipts for purchases over $500/vendor/day require an exceptional approval from Campus Purchasing, and may not be approved without adequate justification.  It is strongly recommended that purchases of equipment items (for example printers and computers) be done through your departmental business office in order to avoid problems with reimbursement.  In most cases, your departmental or campus purchasing representative will be able to obtain a better price for an item than you would due to university discounts and/or vendor agreements.  Furniture items must be purchased through your department business office.

Purchases at the University Bookstore/Computer Store or any other UCI School or Department should be recharged to a Department account/fund.  Please check with your Department Manager if you have questions about this process.

Receipts more than 90 days old may only be submitted for reimbursement on an exception to policy basis, and require an explanation for the delayed submission.  Reimbursement may not be approved without a satisfactory justification. In general, original itemized receipts with proof of purchase are required for reimbursements. 

Travel Reimbursement
Receipts for travel reimbursement should be submitted to your departmental business office as soon as possible after the completion of a trip.  Delays in submitting your receipts could result in travel expenses being declared as taxable income if a travel advance had been received.  Check with your Department Manager or business office to get your unit’s guidelines for travel reimbursements.

Humanities Center Research Funding
The UCI Humanities Center accepts proposals from faculty members (including adjunct professors and lecturers) in the School of Humanities for funding of 1) individual research projects or 2) collaborative research projects that contribute to intellectual scholarship in the Humanities.  Proposals for individual projects may include requests for support in the following areas:  1) the purchase of relevant supplies; 2) manuscript preparation or publication subsidies;
3) travel to research collections; or 4) lodging costs (only in exceptional cases; funding limited).  Funding for collaborative research or symposia may include: 1) travel and travel-related expenses of invited symposia participants (non-UCI faculty); 2) the payment of honoraria to invited symposia participants; 3) the purchase of relevant supplies; or  4) manuscript preparation or publication subsidies.  The maximum funding level for individual awards is $4,000, and $5,000 for collaborative awards.  Funding for symposia and collaborative or individual research projects for graduate students in the School of Humanities is also available with a maximum award of $1,500.  For further details and application information, check the Humanities Center website at http://www.humanities.uci.edu/hctr/  or contact the Center office at extension 43638.

Humanities Research and Travel Funding
The Research and Travel Committee of the School accepts applications for travel funds and small expenses related to research.  The Committee sends out a call once in the Fall and once in the Spring.  All awards are subject to caps.  Caps for the overall amounts awarded to individuals will be scaled, highest to lowest, in the following order:  Assistant Professor, Associate Professor, Full Professor, Emeriti\Emeritae.  Caps will also be applied by the committee on a trip by trip basis to the amounts awarded specifically for transportation expenses; these caps will vary geographically according to the distances to be traveled.  Only members of the Academic Senate are eligible for research funds.  Unit 18 lecturers, acting ranks, and all visiting appointees are therefore excluded.  For further information on Humanities Research and Travel funding, contact Lien Nguyen, Dean’s Office, at x46741.

Faculty Desktop Computing Awards